How AerQio works
This is how AerQio works: from sign-up to your first booking, with no technical setup and no training.
Onboarding
5 steps to get started
Tap each step to see the actual screen and what to have at hand.
Step 1 of 5
Create your account
Sign up in under 2 minutes. Just your email and your agency name.
- Enter your agency name and contact details.
- Choose your plan (Starter, Professional, GDS Pro or Enterprise).
- Confirm your email and you're ready.
What you need
Register new company
GDS Manager System
Selected plan
Professional — €17.99/mo
Already have an account? Sign in
Suggested plan
Your first month with AerQio
An orientative calendar — every agency moves at its own pace.
- Day 1
Account & setup
- Create your account
- Upload your logo and agency details
- Invite your team and assign roles
- Days 2–3
Bring your data
- Import open bookings from PDF / MIR
- Import your client list
- Set up suppliers and payment methods
- Week 1
Work in AerQio
- Create and invoice new bookings
- Track payments and pending balances
- Turn on email or Telegram alerts
- Month end
Your first close
- Run the monthly closing
- Review the airline report
- Export what your accountant needs
Day to day
The life of a booking in AerQio
Once you are set up, this is how every booking flows — from import to month-end close, without leaving the platform or re-typing data.
- 01
Import the booking
Drop a PDF or MIR file — segments, passengers, PNR and fares are read automatically.
- 02
Invoice your client
Generate a branded PDF invoice in one click — or merge two PNRs into a joint invoice.
- 03
Collect payment
Track pending, partial and paid statuses, with automatic reminders for overdue bookings.
Card payment links: GDS Pro - 04
Reconcile with BSP
Upload your BSP file and match it against your issued tickets automatically.
GDS Pro - 05
Close the month
Monthly closing, airline report and costs show exactly what your agency earned.
Your team
Everyone gets the right role
Unlimited users on every plan. Each with their own login, seeing only what their role allows.
- A
Administrator
Configures the agency, brand, users and plan.
- M
Manager
Oversees the team's bookings, payments and reports.
- A
Agent
Creates bookings, serves clients and issues invoices.
Import
Bring your data from
Using another format? Tell us — we add new ones based on demand.
Security
Your data, protected
Data isolated per agency
Enforced server-side on every request.
Two-factor login
TOTP 2FA, can be required per role.
GDPR · EU hosted
Your clients' data stays in Europe.
Export anytime
Bookings, clients and invoices to Excel.
Agencies that already made the switch
“We searched and issued our first TK ticket in under three minutes. No training needed. The flight engine is cleaner than traditional terminals.”
“BSP reconciliation alone saves us four hours every single month. The MIR upload is magic — it matches everything automatically.”
“Switching to AerQio was the best decision. Everything we need — invoicing, GDS and reporting — in one place.”
30 seconds
Which plan is right for you?
Three questions and we'll tell you where to start.
- 1
Do you work with sub-agencies or need a hotel booking engine?
- 2
Do you issue tickets, reconcile BSP or want to take card payments online?
- 3
Do you want a client CRM, analytics and automatic payment reminders?
Your ideal plan
Answer the questions
We'll recommend a plan instantly.
FAQ
Frequently asked questions
Everything you need to know before getting started. Can't find the answer? Chat with our team.
Getting started
Not at all. AerQio is designed for travel agents, not developers. The setup wizard guides you through each step — adding your logo, inviting your team and configuring your suppliers — in under 30 minutes. No IT department needed.
Most agencies are fully operational within a day. Account creation takes 2 minutes. Configuration (logo, suppliers, payment methods) typically takes another 20–30 minutes. Importing existing bookings can take a bit longer depending on volume, but our import tools make it fast.
Yes. AerQio can import bookings from MIR files, PDF confirmations (Amadeus, Galileo, Sabre, ViewTrip and more) and Excel spreadsheets. Client lists can also be imported via CSV. Our parser extracts segments, passengers, PNRs, ticket numbers and fares automatically.
We currently support Amadeus (MIR, PDF, NDC), Galileo, Sabre, ViewTrip, CDV, VDT and Aeromon/Lleego PDFs. If you use a format that is not listed, contact us — we regularly add new parsers based on agency demand.
Absolutely. You can export your bookings, client list, invoices and financial reports to Excel at any time — in one click from the platform. Your data is always yours.
Yes — this is called a joint invoice. Link two different PNRs (for example an outbound and a return booked separately, or a flight plus an add-on service) and AerQio merges their amounts, passengers and PNR references into one invoice. You can link them while creating a new booking, or afterwards from the booking detail page, and the combined balance can be collected from either linked booking.
Yes. AerQio is month-to-month with no lock-in contracts. You can cancel at any time and keep access until the end of your paid period. We won't charge you again after that.
You can upgrade or downgrade your plan at any time from your account settings. Upgrades take effect immediately; downgrades apply at the next billing cycle. There are no migration steps — all your data stays intact.
Yes. AerQio is a multi-tenant platform where each agency's data is completely isolated at the database level. No agent, client or booking from one agency can ever be seen or accessed by another. This is enforced server-side on every request.
Yes. Each user can enable 2FA (TOTP — compatible with Google Authenticator, Authy and similar apps) from their profile settings. Admins can require it for specific roles.
There is no hard limit on users. You can invite as many team members as you need and assign each one a role: Administrator, Manager or Agent. Each user has their own login credentials and sees only what their role permits.
Start today
Create your account and discover everything AerQio can do for your agency.
- No lock-in
- No setup fee
- Unlimited users